Beer, Bacon & Cheese Beer Vendor Application 2025

New Glarus Beer, Bacon & Cheese 2025
Saturday, June 14th, 2025 
New Glarus, Wisconsin 

Beer Vendor Concession Contract 

CLICK HERE TO DOWNLOAD A PAPER COPY OF THIS APPLICATION

The parties to this contract are: New Glarus Chamber of Commerce “HOST” And party completing this application “VENDOR” 

The New Glarus Chamber of Commerce is again hosting an event known as BBC (Beer, Bacon & Cheese) in Downtown New Glarus on Saturday, June 14th, 2025, beginning at 1:00 PM and ending at 5:00 PM. Attendees will be able to sample beer, meat, and cheese from over 40 vendors. This contract is for beer vendor space at the event. This event will run in conjunction with New Glarus Polkafest. This event will take place rain or shine.  

  • Booth Set-up starts at 11:00 AM on Saturday, June 14th. Please have your booth ready to go by no later than 12:30 PM.  

  • HOST will provide a 10x10 tent space, up to three 20-pound bags of ice and one 8’ table. No electricity is available. You must provide your own signage, chairs, & etc. as needed. If you feel you will need more ice, or if it is an especially hot day, you are responsible for bringing your own additional supplies. If you will be bringing your own branded tent, please make note in the signup sheet below. 

  • VENDOR will be assigned a specific vendor space, which you will receive notice of via email before the event. Vendors are required to work from that assigned space; if vendors are not present at their assigned space, they may not be invited to participate in future events and will not receive payment from HOST. 

  • VENDOR will provide 2000 free samples of goods to customers. Glassware provided to visitors are 5 ounces if filled to the top, so plan on serving 3-4 ounces per person. VENDOR may also sell t-shirts and other goods, as well as provide free promotional materials to attendees that day. Please list on contract below any other items you will have for sale. No alcohol sales are allowed. 

  • VENDOR shall not sell any goods or services other than those described in the contract.

  • No fee for the booth. You will be reimbursed up to $500 after the event. Invoice detailing your costs must be submitted to HOST by July 7, 2025 via mail or email. HOST will mail payment within 10 business days of receiving invoice. Event staff are unable to accept invoices during the event. 

  • Booth Tear-down: You may begin taking your booth down at 5:00 PM and no sooner. You are responsible for the cleanup of your area, as well as the litter and refuse. Please bring garbage bags. If your area is not cleaned up adequately, you may not be invited to return in future years. A dumpster will be available for trash disposal. 

  • Wristbands will be sold and are required to be worn by event attendees. No samples can be handed out to anyone not wearing a wristband. Glassware for sampling beer will be given out with the purchase of a wristband.  

  • Wristbands will be provided for each vendor and their staff. Please provide number of wristbands not to exceed 4 total. If you wish to purchase more wristbands for staff working the event, they will be $60 each, and must be reserved and paid for by Friday, May 2nd, 2025. 

  • KEGS ONLY. NO GLASS BOTTLES OF BEER. Please make sure your beer is cold and ready to serve. Arrangements can be made with HOST to have your beer delivered before the event and kept cold for you. If you need to serve from cans, you are responsible for the removal and recycling of the cans, they cannot be put in the public dumpster. 

  • VENDOR will have a fire extinguisher in good working order at their assigned spaces. The New Glarus Fire Department recommends a 10 pound ABC dry chemical extinguisher. If you have questions about extinguishers, please contact them at ngfd@newglarusfd.com. 

  • This event happens rain or shine. 

  • Sign and return contract by Friday, April 25th, 2025. Please send Certificate of Insurance with contract. You will be notified about whether you have been accepted to participate by Friday, May 2nd, 2025. 

  • Vendor hereby agrees to indemnify and hold harmless HOST against any damages or claims that may arise in connection with the Vendor’s presence at the event and Vendor’s activities of any kind.  

Questions? Contact annie@swisstown.com